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MailSprout

Last updated: June 2, 2026

MailSprout vs. Namecheap Private Email: which is right for your business?

MailSprout is custom-domain business email that lets you create unlimited email accounts across all of your domains for one flat monthly price, with no per-user charges.

Namecheap Private Email is a per-user add-on sold alongside domain registration. If you have one or two people who need email and all your domains are already at Namecheap, the bundled convenience is hard to argue with. This page lays out when each option makes more sense.

Get started ($15/mo)See all plans

Who should pick what

Pick Namecheap Private Email if:

  • All your domains are at Namecheap and you want everything under one login.
  • You have 1-2 users and the bundled per-user price is hard to beat at that count.
  • You want to keep email and DNS management in the same control panel.

Pick MailSprout if:

  • You have 3 or more people who need email accounts. The flat rate wins quickly at that count.
  • You own domains at multiple registrars. MailSprout covers all of them for one price.
  • You want unlimited accounts without tracking which users count against a seat limit.
  • You want a 30-second QR-code setup for each new account, instead of manually entering server settings.

What it costs

Namecheap Private Email uses per-user monthly pricing. Adjust the seat count below to see how that compares to MailSprout's flat rate. Pricing shown is approximate for the Starter plan. Verify current pricing at namecheap.com/hosting/email.aspx (opens in a new tab).

Namecheap Private Email

$15.84/mo

$190.08/yr

8 users × $1.98/mo

Namecheap Private Email pricing varies by tier and billing period. This uses a representative Starter plan estimate. Verify your exact pricing at namecheap.com/hosting/email.aspx.

MailSprout Starter

$15/mo flat

$180/yr

Unlimited accounts on every domain you own.

At that size, MailSprout costs $0.84 less per month. That's $10.08 back per year.

Feature by feature

FeatureNamecheap Private EmailMailSprout
Custom-domain emailYesYes
Per-user pricingyes (per user / month)no (flat rate)
Multiple domainsextra cost per domainincluded in flat rate
Storage~5 GB per user (entry plan)10 GB on Starter, 30 GB Growth, 100 GB Scale
Webmailyes (Roundcube)yes (Roundcube)
Mobile setupManual server settingsOne-tap QR (Apple Mail), works in Gmail/Outlook
Domain registrationyes (core product)no (email only)
DNS managementyes (Namecheap DNS panel)no (stays at your registrar)
Setup time~10 min per domain~10 min per domain, 30 sec per account
Supportlive chat and ticketemail support (replies within a business day)
SOC 2 / enterprise complianceNoNo

The honest note: if you have one or two users and all your domains are at Namecheap, the per-user price at that count is competitive. MailSprout makes the most sense once you add people or need to cover domains from multiple registrars.

Migrating from Namecheap Private Email

Namecheap Private Email supports standard protocols, so your existing email copies across the same way as any other provider. We have a step-by-step guide that walks you through the process. Your domain stays at Namecheap; you only update a few DNS settings to redirect email delivery to MailSprout. Read the Namecheap migration guide. Or email support@mailsprout.io and we'll help you plan the cutover.

Common questions

Does MailSprout require me to move my domains away from Namecheap?+
No. Your domains stay at Namecheap. You update a handful of DNS settings in the Namecheap control panel to point email delivery to MailSprout. The domain registration itself doesn't change hands. Our setup wizard detects your DNS host and walks you through exactly which settings to update.
Is Namecheap Private Email the same as hosting email through Namecheap's web hosting?+
Not exactly. Namecheap's web hosting plans sometimes include basic email as part of the hosting package. Private Email is a separate, standalone product sold as an add-on for any domain, including ones not hosted at Namecheap. If you're not sure which one you have, check whether you're paying a separate line item for email in your Namecheap account dashboard.
What happens to my Namecheap DNS if I switch email hosts?+
Only a handful of DNS settings change, specifically the ones that tell the internet where to deliver email for your domain. All of your other DNS settings, including the ones pointing to your website, stay exactly as they are. Switching email hosts does not affect your website or any other service using your domain.
Can I use multiple Namecheap domains on MailSprout without extra cost?+
Yes. MailSprout's flat rate covers every domain you add to your account, whether they're at Namecheap, GoDaddy, Cloudflare, or any other registrar. With Namecheap Private Email, each domain is a separate subscription billed per user per month.
How long does it take to migrate from Namecheap Private Email?+
For one user with a year or two of mail, plan on one to two hours of background sync. We have a step-by-step guide that walks you through using imapsync's free web app to copy your existing email across. Your domain and website stay at Namecheap; you only update a few DNS settings to redirect email delivery.

One subscription. Every employee, every domain.

Email hosting for small businesses and people running a stack of domains. All your projects and brands in one dashboard. Unlimited accounts, one flat fee, cancel any time.

Get started ($15/mo)See all plans

Namecheap Private Email pricing verified June 2026. Verify current pricing at namecheap.com/hosting/email.aspx (opens in a new tab).